SimpleTaxFlow
Workflow guide · 5 min read

Use reports, exports, and unpaid invoice checks

Read your P&L, cashflow, unpaid invoices, and cashbook export before a quarterly review or accountant handoff.

Follow the sequence

Work through the steps in order and return to this guide whenever the next action is unclear.

Keep the records current

Capture and review information as it happens, rather than leaving the whole quarter until the end.

Review before you finish

Check the details and any supporting evidence before completing the task.

01

What this guide covers

Reports turn the cashbook into a working view of business performance. Use them to spot missing income, unusual expenses, and unpaid invoices before you file.

02

1. Open bookkeeping reports from Insights

Go to Insights and open Reports. Pick the date range you want to review, usually the current tax year or the quarter you are preparing.

Open Insights
03

2. Read the cash-basis summary

The report shows income, expenses, profit, and unpaid invoices. It is built from reviewed cashbook records and excludes personal or rejected entries.

Review record keeping
04

3. Use cashflow and category breakdowns to find gaps

Month-by-month cashflow helps you spot missing periods. Expense categories help you catch obvious miscoding before quarterly figures are submitted to HMRC.

Prepare a quarterly update
05

4. Check unpaid invoices

Unpaid invoices are not the same as received cash. Review debtors so you know which client invoices still need chasing and which income has actually been received.

Read the invoice guide
06

5. Look ahead with the cash-flow forecast

The 30 and 60-day forecast projects your typical weekly cash movement forward and marks the dates when unpaid invoices fall due and HMRC deadlines arrive, including your cached HMRC tax estimate where one is available. Treat it as a planning aid — it is built from history and due dates, not a guarantee.

Open Insights
07

6. Export a CSV when you need a handoff

Download the cashbook export for your accountant or your own archive. Keep it with filing receipts and any year-end evidence you need to retain.

Invite an accountant
08

Before you move on

  • The report date range matches the period being reviewed
  • Cashflow does not show unexplained quiet periods
  • The cash-flow forecast has been checked for upcoming HMRC deadlines
  • Large or unusual categories have been checked
  • Unpaid invoices are reviewed separately from received income
  • CSV exports are downloaded when an accountant or archive needs them
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