Manage your tax from WhatsApp.
Receipts, tax estimates, readiness checks, filing, invoices, and reminders - all from chat.
SimpleTaxFlow turns a short WhatsApp message into useful action, so sole traders and landlords can stay current without opening a portal every time.
No menu hunting. No spreadsheet tabs. Just WhatsApp when you need it.
- Receipt capture
- Tax estimates
- HMRC readiness
- Invoice creation
SimpleTaxFlow
online
08:43
Receipt recorded
Tesco office supplies
Amount: £20.00
Category: Office costs
Quarter: Q3 2026
08:43
08:44
Q3 2026 Health
80/100 - Not yet ready
13 quiet weeks need a quick check before filing.
08:44
Six ways WhatsApp keeps your tax moving.
The full command set is there when users need it, with the most useful moments first.
TAXKnow what you owe
Get your estimate and HMRC's own figure without opening the dashboard.
Shows your estimate, HMRC's estimate from submitted data, and a live-detail link.
READYCheck quarter health
See whether your current quarter is ready to submit.
Flags missing categories, receipt gaps, and filing blockers.
DUEFind the next deadline
Pull the next HMRC obligation and due date into chat.
Useful when you need the answer while you are out working.
PREVIEWReview before filing
Create a secure 24-hour link to inspect the quarter.
The page shows totals, categories, and transactions.
SUBMITFile when approved
Submit the quarter after the preview has been acknowledged.
Keeps WhatsApp fast while preserving a review step.
INVOICECreate an invoice
Turn a plain chat message into a Stripe invoice draft.
Invoice ABC Ltd £600 for consulting.
Real WhatsApp replies, not just a feature list.
See exactly what WhatsApp sends back: the numbers, blockers, recent records, and invoice confirmation flow.
The `READY` example mirrors the screenshot style you shared: command bubble first, structured assistant reply below.
Capture records by message, photo, or PDF.
The command list is useful, but day-to-day capture should feel even simpler: send the thing you already have and let SimpleTaxFlow turn it into structured records.
Record an expense by text
Users can type expenses naturally. The assistant extracts the amount, merchant, category, and quarter.
Capture✅ Recorded expense
Tesco office supplies
Amount: £20.00
Category: Office costs
Quarter: Q3 2026
Tip: your Q3 expenses are now £1,260.00.
Record income by text
Income can be captured the same way, so cash, bank transfers, and paid work do not wait for month-end.
Capture✅ Recorded income
Client design work
Amount: £500.00
Category: Self-employment income
Quarter: Q3 2026
Type PROFIT to see the updated breakdown.
Capture an invoice or receipt image
A photo or PDF can be sent straight into WhatsApp. OCR extracts the useful fields and asks for clarity when needed.
Capture📄 Invoice extracted
Supplier/client: Bright Labs Ltd
Amount: £600.00
Date: 11 Jul 2026
Description: consulting
Saved to your records. Reply EDIT LAST if anything looks wrong.
See exactly what WhatsApp sends back.
These are the high-value command moments: the estimate, the profit view, the expense list, the invoice flow, and the readiness check.
Quarter health check
Shows the readiness score, submission status, and the specific things to fix before filing.
READY🏥 Q3 2026 Health
🟡 ████████░░ 80/100
⏳ Not yet ready
What to fix:
1. 13 weeks in Q3 2026 have no logged activity - Log expenses or confirm nothing to log for quiet weeks
Current tax estimate
Returns the current year-to-date profit, estimated liability, and what to set aside monthly.
TAXEstimated tax so far (2025-26): £4,168.50 (estimate)
HMRC's estimate (submitted so far, as of 12 Jul): £3,950.00
See live detail: www.simpletaxflow.co.uk/v2/filing
Profit breakdown
Separates current-quarter performance from the year-to-date position.
PROFIT💰 Profit Summary
Q3 2026 (QTD)
Income: £7,850.00
Expenses: £1,240.00
Profit: £6,610.00
Year to Date
Income: £24,600.00
Expenses: £6,180.00
Profit: £18,420.00
Type TAX for estimated tax liability.
Recent expenses
Gives a quick ledger snapshot so users can spot missing or unusual records.
EXPENSES💸 Recent Expenses
• 11 Jul - Adobe Creative Cloud: £59.99
• 10 Jul - Trainline: £42.80
• 09 Jul - Tesco office supplies: £20.00
• 08 Jul - Zoom: £15.59
View all in Activity.
Create and send invoice
Turns a plain-language invoice request into a confirmation flow, then sends through Stripe.
INVOICEInvoice draft
Customer: Bright Labs Ltd
Amount: £600.00
Description: consulting
Due: 14 days
Reply YES to send or NO to cancel.
Invoice sent
Invoice sent to Bright Labs Ltd.
I'll log it as income automatically when Stripe confirms it has been paid.
https://pay.stripe.com/invoice/...
Everything you need, without leaving WhatsApp.
Each group maps to a customer job: understand the numbers, get ready for HMRC, fix records, and control preferences.
Built for controlled filing
Commands can start a flow, but sensitive actions still use review, acknowledgement, and audit trails.
Money at a glance
Ask for the numbers when you need them
Simple commands bring the current picture back into WhatsApp, from this month's performance to year-to-date profit.
SUMMARYMonth income, expenses, and profit
TAXCurrent estimated tax liability
PROFITYTD and quarter profit breakdown
EXPENSESRecent expense list
Quarter filing
Move from readiness to submission
The filing commands keep the quick conversation in WhatsApp while using the web portal for review and evidence.
DUENext HMRC obligation and due date
READYQuarter health and readiness check
PREVIEWSigned review link for the quarter
SUBMITSubmit after preview acknowledgement
Fix and reconcile
Clean up records without losing momentum
When something needs attention, WhatsApp can surface the issue or let you repair the latest transaction directly.
UNCATEGORISEDItems still needing a category
LASTView the most recent transaction
EDIT LASTChange the latest transaction
DELETE LASTRemove the latest transaction
Admin controls
Handle reminders, settings, and usage
Small controls stay close to the conversation, so users can quiet reminders or check usage without hunting through menus.
INVOICECreate and send a Stripe invoice
QUOTEDraft a quote to send or convert from the portal
LIMITSAI usage remaining this month
SETTINGSAccount settings link
DIGEST ON/OFFWeekly summary email controls
STOP/START REMINDERSHMRC deadline alert controls
A filing flow that starts in chat and finishes with review.
WhatsApp stays fast. Filing stays controlled.
`PREVIEW` creates a signed review link, then `SUBMIT` only works after the quarter has been checked. That gives users speed without turning HMRC submission into a casual tap.
Check
Use DUE and READY to see what is coming.
Review
Open the PREVIEW link and inspect the quarter.
Submit
Reply SUBMIT after acknowledgement.
Every supported WhatsApp action, grouped for scanning.
The page markets the most important moments above. This reference keeps the complete command set available for people who want the details.
Record transactions+
Receipt photoSend a photo and SimpleTaxFlow extracts the date, amount, and supplier.
Spent £20 at Tesco for suppliesRecords an expense from plain English.
Received £500 from clientRecords income from chat.
32 miles to client siteClaims business mileage at HMRC simplified rates (45p/25p; motorbike 24p, cycle 20p).
Quote ABC Ltd £600 for consultingDrafts a quote — send it as a branded PDF or convert it from the portal.
Insights and financials+
SUMMARYMonth-to-date income, expenses, and profit.
TAXCurrent tax estimate.
PROFITYTD and quarter profit breakdown.
EXPENSESRecent expenses list.
UNCATEGORISEDItems needing a category.
Quarter readiness and HMRC+
DUENext HMRC obligation and due date.
READYQuarter health and readiness check.
PREVIEWSigned link to review your quarter.
SUBMITSubmit the quarter after preview acknowledgement.
Transaction management+
LASTView the last transaction.
EDIT LASTEdit the last transaction.
DELETE LASTDelete the last transaction with confirmation.
Preferences+
LIMITSAI usage remaining.
SETTINGSAccount settings.
DIGEST ON/OFFWeekly summary email controls.
STOP REMINDERSTurn deadline alerts off.
START REMINDERSTurn deadline alerts on.
The same MTD workflow works without WhatsApp.
Use Activity, CSV import, Reports, Invoices, Filing, and Accountant Access when you want a portal-first workflow.
CSV reconciliation
Import bank exports, match receipt records, and review new rows.
Reports and exports
Use P&L, cashflow, unpaid invoice checks, and cashbook CSVs.
Accountant access
Share a read-only live workspace without handing over control.
Message us on WhatsApp to get started.
Start with a receipt photo, TAX, or READY. SimpleTaxFlow will guide the next step from there.
Two-minute setup. No card required.
Receipt
Snap and send a receipt photo.
TAX
Ask for the current estimate.
READY
Check the quarter before filing.