The short version
A useful record lets you understand a transaction later without guessing. It should make the amount, timing, counterparty, and business context clear enough to review with confidence.
Keep the core transaction details together
For most records, start with the amount, date, and who the money was paid to or received from. A receipt image often supplies much of this automatically, but it is worth checking that the essential information is visible.
For a message-led record, include the same facts directly. “Spent £20 at Tesco for office supplies” is far more useful later than “Tesco”.
Add a business reason when it is not obvious
Supplier names are not always self-explanatory. A short phrase such as “client travel”, “office supplies”, or “website hosting” helps with category review and makes a later question easier to answer.
This is especially valuable for regular subscriptions, mixed-purpose purchases, or payments to an individual rather than a recognisable supplier.
Keep the supporting evidence close
When a receipt, invoice, or PDF supports a transaction, attach or send it with the record. It gives you a reliable reference when reconciling activity or preparing a quarterly review.
SimpleTaxFlow keeps that evidence alongside the structured transaction, where it can be checked without searching through a camera roll or inbox.
Put this into practice
Follow the step-by-step SimpleTaxFlow workflow when you are ready to act.